The database argument is a range of cells that includes field headers, field is the name or index of the field to count, and criteria is a range of cells with headers matching those in database.  Using the example above, you can count records where the color is “red” and price is > 10 with these formulas: Caution: If the value in a field is empty it will not be counted, even when criteria match. Note: The DCOUNTA function will count numbers or text in a given field, whereas DCOUNT only counts numeric values.

Criteria options

The criteria can include a variety of expressions. The table below shows some examples: The criteria range for DCOUNT can include more than one row below the headers. When criteria includes more than one row, each row is joined with OR logic, and the expressions in a given criteria row are joined with AND logic.


DCOUNTA counts numbers and text in a given field when criteria match. DCOUNTA supports wildcards in criteria, the support is not as good as in more modern functions like COUNTIFS. Criteria can include more than one row (as explained above), The field argument can be supplied as a name in double quotes ("") or as a number representing field index. The database and criteria ranges must include matching headers.

Dave Bruns

Hi - I’m Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.