For example, below is a list where I have company names which are hyperlinked to the company website’s URL. When you click on the cell, it will automatically open your default browser (Chrome in my case) and go to that URL. There are many things you can do with hyperlinks in Excel (such as a link to an external website, link to another sheet/workbook, link to a folder, link to an email, etc.). In this article, I will cover all you need to know to work with hyperlinks in Excel (including some useful tips and examples).

There are many different ways to create hyperlinks in Excel:

Manually type the URL (or copy paste) Using the HYPERLINK function Using the Insert Hyperlink dialog box

Let’s learn about each of these methods.

Manually Type the URL

When you manually enter a URL in a cell in Excel, or copy and paste it in the cell, Excel automatically converts it into a hyperlink. Below are the steps that will change a simple URL into a hyperlink:

Note that you need to add http or https for those URLs where there is no www in it. In case there is www as the prefix, it would create the hyperlink even if you don’t add the http/https. Similarly, when you copy a URL from the web (or some other document/file) and paste it in a cell in Excel, it will automatically be hyperlinked.

Insert Using the Dialog Box

If you want the text in the cell to be something else other than the URL and want it to link to a specific URL, you can use the insert hyperlink option in Excel. Below are the steps to enter the hyperlink in a cell using the Insert Hyperlink dialog box:

This will insert the hyperlink the cell while the text remains the same.

Another way to insert a link in Excel can be by using the HYPERLINK Function. Below is the syntax:

link_location: This can be the URL of a web-page, a path to a folder or a file in the hard disk, place in a document (such as a specific cell or named range in an Excel worksheet or workbook). [friendly_name]: This is an optional argument. This is the text that you want in the cell that has the hyperlink. In case you omit this argument, it will use the link_location text string as the friendly name.

Below is an example where I have the name of companies in one column and their website URL in another column.

Below is the HYPERLINK function to get the result where the text is the company name and it links to the company website.

In the examples so far, we have seen how to create hyperlinks to websites. But you can also create hyperlinks to worksheets in the same workbook, other workbooks, and files and folders on your hard disk. Let’s see how it can be done.

Below are the steps to create a hyperlink to Sheet2 in the same workbook: You can also use the same method to link to a defined name (named cell or named range). If you have any named ranges (named cells) in the workbook, these would be listed in under the ‘Defined Names’ category in the ‘Insert Hyperlink’ dialog box. Apart from the dialog box, there is also a function in Excel that allows you to create hyperlinks. So instead of using the dialog box, you can instead use the HYPERLINK formula to create a link to a cell in another worksheet. The below formula will do this: Below is how this formula works:

“#” would tell the formula to refer to the same workbook. “Sheet2!A1” tells the formula the cell that should be linked to in the same workbook “Link to Sheet2” is the text that appears in the cell.

You can also use the same method to create hyperlinks to other Excel (and non-Excel) files that are in the same folder or are in other folders. For example, if you want to open a file with the Test.xlsx which is in the same folder as your current file, you can use the below steps: In case you want to link to a file which is not in the same folder, you can Browse the file and then select it. To Browse the file, click on the folder icon in the Insert Hyperlink dialog box (as shown below).

You can also do this using the HYPERLINK function. The below formula will create a hyperlink that links to a file in the same folder as the current file: In case the file is not in the same folder, you can copy the address of the file and use it as the link_location.

This one also follows the same methodology. Below are the steps to create a hyperlink to a folder: You can also use the HYPERLINK function to create a hyperlink that points to a folder. For example, the below formula will create a hyperlink to a folder named TEST on the desktop and as soon as you click on the cell with this formula, it will open this folder. To use this formula, you will have to change the address of the folder to the one you want to link to.

You can also have hyperlinks which open your default email client (such as Outlook) and have the recipients email and the subject line already filled in the send field. Below are the steps to create an email hyperlink: Now when you click on the cell which has the hyperlink, it will open your default email client with the email and subject line pre-filled. You can also do this using the HYPERLINK function. The below formula will open the default email client and have one email address already pre-filled. In case you want to have the subject line as well, you can use the below formula: In the above formula, I have kept the cc and bcc fields as empty, but you can also these emails if needed. Here is a detailed guide on how to send emails using the HYPERLINK function.

If you only have a few hyperlinks, you can remove these manually, but if you have a lot, you can use a VBA Macro to do this.

Below are the steps to remove hyperlinks manually: The above steps would instantly remove hyperlinks from the selected cells. In case you want to remove hyperlinks from the entire worksheet, select all the cells and then follow the above steps.

Below is the VBA code that will remove the hyperlinks from the selected cells: If you want to remove all the hyperlinks in the worksheet, you can use the below code: Note that this code will not remove the hyperlinks created using the HYPERLINK function. You need to add this VBA code in the regular module in the VB Editor. Here is a detailed guide on how to remove hyperlinks in Excel.

For some people, it’s a great feature that Excel automatically converts a URL text to a hyperlink when entered in a cell. And for some people, it’s an irritation. If you’re in the latter category, let me show you a way to prevent Excel from automatically creating URLs into hyperlinks. The reason this happens as there is a setting in Excel that automatically converts ‘Internet and network paths’ into hyperlinks. Here are the steps to disable this setting in Excel: If you’ve completed the following steps, Excel would not automatically turn URLs, email address, and network paths into hyperlinks.

There is no function in Excel that can extract the hyperlink address from a cell. However, this can be done using the power of VBA. For example, suppose you have a dataset (as shown below) and you want to extract the hyperlink URL in the adjacent cell.

Let me show you two techniques to extract the hyperlinks from the text in Excel.

If you want to extract all the hyperlink URLs in one go in an adjacent column, you can so that using the below code: The above code goes through all the cells in the selection (using the FOR NEXT loop) and extracts the URLs in the adjacent cell. In case you want to get the hyperlinks in the entire worksheet, you can use the below code: Note that the above codes wouldn’t work for hyperlinks created using the HYPERLINK function.

The above code works well when you want to get the hyperlinks from a dataset in one go. But if you have a list of hyperlinks that keeps expanding, you can create a User Defined Function/formula in VBA. This will allow you to quickly use the cell as the input argument and it will return the hyperlink address in that cell. Below is the code that will create a UDF for getting the hyperlinks: Also, in case you select a range of cells (instead of a single cell), this formula will return the hyperlink in the first cell only.

If you’re working with a huge dataset that has a lot of hyperlinks in it, it could be a challenge when you want to find the ones that have a specific text in it. For example, suppose I have a dataset as shown below and I want to find all the cells with hyperlinks that have the text 2019 in it and change it to 2020.

And no.. doing this manually is not an option. You can do that using a wonderful feature in Excel – Find and Replace. With this, you can quickly find and select all the cells that have a hyperlink and then change the text 2019 with 2020. Below are the steps to select all the cells with a hyperlink and the text 2019: In the above data, it will change the text of four cells that have the text 2019 in it and also has a hyperlink.

You can also use this technique to find all the cells with hyperlinks and get a list of it. To do this, instead of clicking on Replace All, click on the Find All button. This will instantly give you a list of all the cell address that has hyperlinks (or hyperlinks with specific text depending on what you’ve searched for).

While Hyperlinks are useful, there are a few things about it that irritate me. For example, if you want to select a cell that has a hyperlink in it, Excel would automatically open your default web browser and try to open this URL. Another irritating thing about it is that sometimes when you have a cell that has a hyperlink in it, it makes the entire cell clickable. So even if you’re clicking on the hyperlinked text directly, it still opens the browser and the URL of the text. So let me quickly show you how to get rid of these minor irritants.

Select the Cell (without opening the URL)

This is a simple trick. When you hover the cursor over a cell that has a hyperlink in it, you’ll notice the hand icon (which indicates if you click on it, Excel will open the URL in a browser)

Click the cell anyway and hold the left button of the mouse. After a second, you’ll notice that the hand cursor icon changes into the plus icon, and now when you leave it, Excel will not open the URL.

Instead, it would select the cell. Now, you can make any changes in the cell you want. Neat trick… right?

Select a Cell by clicking on the blank space in the cell

This is another thing that might drive you nuts. When there is a cell with the hyperlink in it as well as some blank space, and you click on the blank space, it still opens the hyperlink.

Here is a quick fix. This happens when these cells have the wrap text enabled. If you disable wrap text for these cells, you will be able to click on the white space on the right of the hyperlink without opening this link.

There are useful things you can do when working with hyperlinks in Excel. In this section, I am going to cover some examples that you may find useful and can use in your day-to-day work.

Example 1 – Create an Index of All Sheets in the Workbook

If you have a workbook with a lot of sheets, you can use a VBA code to quickly create a list of the worksheets and hyperlink these to the sheets. This could be useful when you have 12-month data in 12 different worksheets and want to create one index sheet that links to all these monthly data worksheets. Below is the code that will do this: You can place this code in the regular module in the workbook (in VB Editor) This code also adds a link to the summary sheet in cell A1 of all the worksheets. In case you don’t want that, you can remove that part from the code.

You can read more about this example here.

In most cases, when you click on a hyperlink in a cell in Excel, it will take you to a URL or to a cell, file or folder. Normally, these are static URLs which means that a hyperlink will take you to a specific predefined URL/location only. But you can also use a little bit for Excel formula trickery to create dynamic hyperlinks. By dynamic hyperlinks, I mean links that are dependent on a user selection and change accordingly. For example, in the below example, I want the hyperlink in cell E2 to point to the company website based on the drop-down list selected by the user (in cell D2).

This can be done using the below formula in cell E2: The above formula uses the VLOOKUP function to fetch the URL from the table on the left. The HYPERLINK function then uses this URL to create a hyperlink in the cell with the text – ‘Click here’. When you change the selection using the drop-down list, the VLOOKUP result will change and would accordingly link to the selected company’s website. This could be a useful technique when you’re creating a dashboard in Excel. You can make the hyperlinks dynamic depending on the user selection (which could be a drop-down list or a checkbox or a radio button). Here is a more detailed article of using Dynamic Hyperlinks in Excel.

As I mentioned in this article earlier, you can use the HYPERLINK function to quickly create simple emails (with pre-filled recipient’s emails and the subject line). Single Recipient Email Id This would open your default email client with the email id in the ‘To’ field. Multiple Recipients Email Id For sending the email to multiple recipients, use a comma to separate email ids. This would open the default email client with all the email ids in the ‘To’ field. Add Recipients in CC and BCC List To add recipients to CC and BCC list, use question mark ‘?’ when ‘mailto’ argument ends, and join CC and BCC with ‘&’. When you click on the link in excel, it would have the first 2 ids in ‘To’ field, in ‘CC’ field and in the ‘BCC’ field. Add Subject Line You can add a subject line by using the &Subject code. In this case, this would add ‘Excel is Awesome’ in the ‘Subject’ field. Add Single Line Message in Body This would add a single line ‘I love Excel’ to the email message body. Add Multiple Lines Message in Body To add multiple lines in the body you need to separate each line with %0A. If you wish to introduce two line breaks, add %0A twice, and so on. Here is a detailed article on how to send emails from Excel. Hope you found this article useful. Let me know your thoughts in the comments section.

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